DIY Timeline Estimator: Qualitative AgeTech User-Research

This research timeline calculator (in Beta) will help us estimate realistic timelines for qualitative research studies with older adults. It accounts for key variables that impact study duration, including participant recruitment complexity, accessibility needs, health considerations, and geographic distribution.

The tool provides a detailed breakdown of time required for recruitment, sessions, and analysis while incorporating adjustable factors to accommodate different research contexts and participant populations.

I'm continuously improving the tool, but each research project is unique in its requirements, and these will ultimately impact the timeline we mutually agree on.

AgeTech Research Timeline Calculator

Version 0.6 | Art & Tech © 2025

Your Requirements

Number of Participants 5 participants 10 participants 15 participants 20 participants 25 participants 30 participants

Session Length (minutes) 30 minutes 45 minutes 60 minutes 90 minutes

Location Remote Participant's Home Senior Daycare Senior Community Living

Average Travel time 30 minutes 60 minutes 90 minutes 120 minutes

Participant Living Situation Independent Living Assisted Living Facility Mixed

Geographic Distribution Urban Only Rural Only Mixed Urban/Rural

Additional Recruitment Criteria Basic (Age + Gender only) Moderate (+ Income/Education) Complex (+ Health/Tech Usage) Very Complex (+ Multiple Specific Criteria)

Accessibility Needs (Select all that apply)

Hearing Impairment

Vision Impairment

Mobility Limitations

Cognitive Considerations

Limited Dexterity

Speech Impairment

Health Complexity No Significant Health Considerations Single Chronic Condition Multiple Chronic Conditions Complex Multiple Conditions + Medications

Expected Tech Comfort Level High (Daily tech users) Medium (Regular tech users) Low (Minimal tech experience)

Desired Timeline (weeks) 2 weeks 4 weeks 6 weeks 8 weeks 12 weeks

Calculate Timeline

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Estimated Breakdown:

• Recruitment: days
• Research Sessions:
• Analysis & Reporting: days
• Minimum Total: days
• Recommended (with buffer): days

Adjust Timeline Factors:

Recruitment Complexity Factor: 1.0x

Session Duration Factor: 1.0x

Analysis Complexity Factor: 1.0x